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This item helps you to create and edit events, which are used for all items associated with a time and date (see Create/edit an article for all other items).

Events are the life-blood of an activity based club like ours. They contain the key information about regular sessions and special events and about lessons and meetings. Ideally the event time and date information is stored once only in the event as the single source of truth. Articles that refer to the event should include a link to it rather than duplicating this key information. This would mean less chance of error particularly when event details change and online references need to change.

To create an event you need to:

  1. Click on the Create event link in the Home menu (visible when you are logged in) - this will take you to the event authoring form 
  2. Enter the event's Title (up to 30 characters) and select the event creator (if it is not you)
  3. Choose the appropriate event category (or categories holding the Ctrl or Cmd key down)
  4. Input the start and end dates and times for the event, taking care to follow the appropriate date (YYYY-MM-DD) and 24 hour time (HH:MM) formats - the easiest way to enter a date without errors is to use the calendar icon at the right end of each date field.
  5. For repeating events such as regular weekly sessions or multi-session special events, use the Repeat options to specify the repetition pattern. Double check this and ask if you are uncertain - with flexibility and power comes the capacity to achieve other than you intend!
  6. Complete the event description field in the Event Activity text area - most of the editor icons at the top will be self-explanatory, and tool-tips will appear when you hover over them. On the whole minimal formatting is best such as bullet points and applying bold or italics to particular words or phrases. Avoid applying colours or large fonts as it looks odd/inconsistent on the webpage. For those copy and paste from Word there is a  drop-down option on the Paste icon that allows you to Paste as Plain Text so you can avoid the corruptions that Word's formatting causes.
  7. Complete the optional Location, Contact and Extra Info fields as appropriate. The convener should be listed in the Contact (and Extra Info) fields.
  8. Click on the Save button at the top of the form when done.
  9. Check the event appears as you expect in the Event Calendar!

Simple, yes? 

For some events you might also want to include more than just text in the Activity or description field. Click below on related FAQs to:

 To edit an existing event, find and display it on the live site, and then click on the pen and paper edit icon to the right of the event title (visible when you are logged in). Then edit as above.
 It may take a couple of events before you are comfortable with the process. It is worth it! Ask the site administrator at the link below if you have any questions.
 We hope this FAQ item has assisted you. Please This email address is being protected from spambots. You need JavaScript enabled to view it. how you think it can be improved.